Administrative Support Specialist, Health Services

Deschutes County
November 18, 2023
Bend, OR
Job Type


Our Mission is to promote and protect the Health and Safety of Our Community. Our department has a primary responsibility to help address the basic health and wellness of Deschutes County residents. The department offers services at more than 40 locations in Deschutes County including public schools; health clinics in Bend, La Pine, Redmond and Sisters; five school-based health clinics; agencies such as the KIDS Center and the State of Oregon Department of Human Services; area hospitals; care facilities and homes.

We know where you choose to live, work and play matters. Deschutes County is one of the largest employers in Central Oregon and the largest municipal government in the region. Our dedicated and passionate workforce of more than 1,200 employees provide County services in a number of departments, divisions, and offices.

Located in the heart of Central Oregon, between the towering Cascade Mountain Range to the west and the high desert plateau to the east, Deschutes County is the outdoor recreation capital of Oregon. We enjoy a renowned quality of life, with big-city opportunities and small-town neighborhoods.

We hope you'll consider joining our talented team.

The Administrative Support Specialist will support the Clinical & Family Services Manager and programs. The Clinical & Family Services Program encompasses Maternal-Child Nurse Home Visiting, Perinatal Care Coordination, the Women Infants Children (WIC) program, and the reproductive health clinics. This position is responsible for independently carrying out a variety of high-level administrative, technical, secretarial and clerical work activities, often of a confidential or sensitive nature. Within a team-based environment, incumbent will manage a wide variety of projects, manage client referrals, materials and surveys, create and maintain databases, manage and track program purchasing, track, create and provide ongoing reports to management, capture notes and action points from meetings, handle materials or correspondence which may be sensitive and complex in nature, and provide support to programs as assigned.

This position is located in Deschutes County and may be eligible for some remote work as allowed by policy and approved by the supervisor.

Key Responsibilities:

  • Administrative support to Program Manager and programs.
  • Referral coordination and management.
  • Data management.

What You Will Bring:
Knowledge of or experience with:

  • General office procedures and methods.
  • Modern office equipment and software including word processing, spreadsheets, databases, and electronic mail.
  • HIPAA requirements related to client health records.

Skill in:

  • Organization and management of services.
  • Electronic Health Records (EHR) system registration, data entry and reporting.
  • Effective communication.
  • Independent work of various tasks and priorities.
  • Accuracy of data entry and review of complex public records.
  • Establishing and maintaining cooperative working relationships with co-workers.

*This posting is not meant to be an all-inclusive list of duties and responsibilities, but rather constitutes a general definition of the position's scope and function.

Notification to all candidates will be sent via email and/or text only. Please opt in for text messaging or check your email and your account for application status.

Review the full job description by clicking HERE.
$4,198.90 To $5,626.92 per month for a 172.67 hour work month. Excellent County benefit package when eligible. This union-represented position is available immediately.

Our robust health plan is offered at a minimal cost of $95 per month for employee only or $116 per month for employee plus dependents, which includes an innovative on-site clinic, pharmacy, and wellness and wellbeing services. Additionally, we include life insurance, retirement (PERS), generous paid time-off (14-18 hours/month to start, pro-rated for part-time), holidays, and professional development opportunities. Please click HERE for full benefit details.
Minimum Qualifications

  • High school diploma or GED equivalent;
  • AND four (4) years of administrative support experience;
  • OR any equivalent combination of training, education, and experience that provides the required skills and knowledge to perform the job.

Preferred Qualifications :

  • Experience working with an EHR such as EPIC/OCHIN, THEO or Salesforce.

Necessary Special Requirements
The employment offer will be contingent upon pre-employment screening for criminal history and controlled substances (NOTE: Positive test results for marijuana use may result in rescission of a contingent offer of employment). These screenings must be completed with satisfactory findings in order for a formal offer of employment to be extended.

Excellent County benefit package when eligible.
Deschutes County offers eligible employees a comprehensive health care package that covers medical, prescription, dental, and vision coverage for employees and their eligible dependents at a minimal cost of $90 per month. Coverage becomes effective the first of the month following 1 month of employment. Included in the health care package is the Deschutes Onsite Clinic (DOC), which provides a wide range of health, wellness, and primary care services to employees and their dependents. The DOC offers convenient hours and no out-of-pocket costs to patients. The DOC Pharmacy is a full service pharmacy available to employees and dependents to have their prescriptions filled at a discounted co-pay. In addition to the health care package, Deschutes County provides a generous and comprehensive benefits program to eligible employees.

Employer paid benefit offerings include:

  • Life Insurance for employee and dependents
  • Accidental Death and Dismemberment Insurance
  • Long-term Disability Insurance
  • Employee Assistance Program
  • Retirement Program through Oregon PERS
  • Time Management Leave

Employee paid voluntary benefit offerings include:

  • 125 Flexible Spending Program
  • 457 Deferred Compensation Program
  • Supplemental Life and Accident Insurance

To learn more about Deschutes County's generous benefit offerings, please visit and click on Employee Benefits.

Closing Date/Time: 11/30/2023 11:59 PM Pacific

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