Capital Project Manager II – Limited Duration
The below are Limited Term positions. Persons appointed to limited term positions will be designated as limited duration employees whose appointment shall not exceed two (2) years except for the extension of grants or funding from outside sources.
OMF Facility Services is housed in the Division of Asset Management (DAM), a 140-person division within the City of Portland's Office of Management and Finance. OMF Facility Services manages over 1.5 million square feet of City-owned facility assets valued at approximately $900 million, including the City's highest-profile civic facilities. The organization provides facility operations and maintenance, capital project development and management, space planning and management, and property management and leasing services for City bureaus. The organization is also responsible for long-range capital and real estate planning.
A Facilities Capital Project Manager II works under the supervision of a Facilities Capital Projects Supervisor and is responsible for the initiation, implementation, completion, and control of multi-phase facility capital projects.
Up to five limited duration FTEs will be hired out of this recruitment. Depending on background and experience, successful candidates will support one of the two workgroups below, both of which oversee small, medium, and large capital projects. Candidates with experience in both areas may be assigned projects from either team to keep workloads balanced.
What different teams do:
Moves, Additions, and Construction Team - this team consists primarily of capital project managers with an architectural or interior design background, and leads bureau space planning, moves, tenant improvement, new construction, interior refresh, and furniture management projects.
Capital Asset Management Team - this team consists primarily of capital project managers with an engineering, asset maintenance, or construction management background, and leads asset condition and risk assessment, capital asset replacement, and technical projects.
General responsibilities of all Capital Project Managers include developing project plans; defining project scopes and requirements; coordinating staff and contractor resources; coordinating with inter-agency partners such as technology and security partners to support project deliverables; managing budgets and project timelines; overseeing project changes and interventions to achieve project goals; monitoring and reporting on project progress and issues; communicating with customers and stakeholders; and evaluating and reporting on results.
Depending on the assignment, the incumbent may perform a combination of some or all of the following general duties, and perform related duties as assigned:
- Assist in the management of capital construction projects - primarily buildings, structures, and facilities - in accordance with professional standards and practices.
- Develop project scopes of work that align with the goals of project stakeholders and adhere to all federal, state, and local laws, codes, and regulations.
- Prepare and review design and construction cost estimates; inspect project work to ensure specifications are met; monitor project schedules and budgets; meet and communicate with stakeholders.
- Assist in the procurement of construction and design contractors; develop bid solicitations; participate in pre-construction conferences.
- Oversee contracts with contractors and consultants; conduct regular site visits; process progress payments; accept deliverables; monitor compliance.
- Ability to manage budgets anywhere from $10,000-$2 million dollars effectively as a fiscal steward of City funds.
- Assist in project planning, ability to prioritize projects based on asset condition, fire life safety and use.
- Provide professional and technical advice to City Bureaus/Offices including project solutions and alternative methods.
- Collaborate and coordinate with Capital Project Managers, engineers, architects, Operations and Maintenance staff including technicians to assist with capital projects of a broader scope and complexity.
Qualified candidates commonly have a Bachelor's degree or professional certification in engineering, architecture, project management, construction management, or a related field, and Eight (8) years of progressively responsible experience in engineering, architecture, interior design, asset management, project management, construction, construction management, or related experience.
Preferred Qualifications Include:
- Demonstrated experience using general office, design, and construction management software is preferred, CMMS, Microsoft Office including Excel and Projects, SmartSheets, AutoCAD, Revit, BIM, and Bluebeam.
- An ability to review and provide feedback on construction documents is essential, along with an understanding of building codes, particularly those relevant to workspaces (ADA, egress, fire life safety, etc.).
- An ability to work fluidly with technology and security partners on telecom, desktop support, audiovisual, low voltage, and access control/security systems.
- Knowledge of sustainable design and construction practices.
This classification is represented by PROTEC17 To view this labor agreement, please go to https://www.portland.gov/bhr/employee-relations/labor-relations/labor-agreements and click on the appropriate link.
City of Portland Core Values: Anti-racism | Communication | Collaboration | Equity | Transparency | Fiscal Responsibility
These values guide our actions as we serve the community and engage our workforce. To learn more about the City's core values, please click here.
Why work at the City of Portland?
The City of Portland workforce serves a population of over 650,000. We are culture- and solutions-driven, viewing every challenge as an opportunity to learn, improve, and share our expertise. We are committed to removing systemic barriers to resources, access, and opportunity. The City is a believer in ALL people and continues to actively recruit and retain diverse top talent every day. We offer a comprehensive benefits package, including but not limited to medical, dental, vision, healthcare flexible and/or dependent care spending accounts, Carrot Fertility, basic life, short- and long-term disability coverage to eligible employees and their families. If you are open-minded, motivated, community-focused, and self-aware, please apply yourself at the City of Portland today.
The City of Portland also participates in the Oregon Public Employees Retirement System (PERS). For more information on the City of Portland's benefits please click here. or more information on the City of Portland's benefits please click here .
This position will primarily be in person (office/field location) with occasional remote options. City Council approved a human resources administrative rule in January 2023, HRAR - 4.045, requiring employees, including those who are fully remote and hybrid, to perform work within Oregon or Washington. Employees have until May 4, 2023, to be in compliance with the new rule. For more information, click here.
Applicants must specifically address and demonstrate in their cover letter and resume how their education, training and/or experience, meets each of the following minimum qualifications:
- Experience ensuring that facility capital construction projects adhere to laws, ordinances, codes, and regulations related to building construction and occupancy.
- Experience applying the principles, processes, and practices of facility capital construction project and contract management to projects, from cost estimating and project budgeting, all the way through to the maintenance of project records consistent with applicable standards.
- Experience exercising sound independent judgement and initiative within established guidelines.
- Experience managing multiple concurrent projects that are relevant to this position.
- Demonstrated experience communicating effectively, both verbally and in writing. This includes working with customers and stakeholders in a way that demonstrates interpersonal tact, diplomacy, and patience, and an ability to communicate written information (e.g., emails, reports, etc.) in a timely and succinct way.
Applicant must also:
- A valid state driver's license with an acceptable driving record at time of hire.
- An ability to pass a Portland Police Level II background check.
The Recruitment Process
An evaluation of each applicant's training and experience, as demonstrated in your cover letter and resume weighted 100%. Do not attach materials not re q uested. Only candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection. ** PLEASE NOTE: The eligible list generated from this recruitment may be used to fill future vacancies**
Recruitment Activity Schedule:
- Job Posting closes: 5/29/2023
- Eligible List / Notices Generated: week of: 6/5/2023
- 1st Round of Interviews: week of 6/12 and/or 6/19
- 2nd Round of Interviews (if needed): late June
- Job Offer: early July
*Timeline is approximate and subject to change.
Applicants must submit a cover letter and professional resume online, specifically focused on your qualifications for this position as identified in the "To Qualify" section of this announcement in accordance with the following Application Instructions:
- Your résumé and cover letter will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
- Your cover letter should include details describing your education, training and/or experience, and where it was obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
- Your resume should support the details described in the cover letter.
- Salary Range/Equity Pay Analysis: Please note per the Oregon State Pay Equity Law your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience.
- If you are requesting Veteran's Preference, as identified below, please describe in your cover letter any transferrable skills obtained during your military service and how they relate to each of the required minimum qualifications under the "To Qualify" section above.
Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment. All applications must be submitted via the City's online application process. Do not attach materials not requested. E-mailed and/or faxed applications will not be accepted.
Work Status: Non-citizen applicants must be authorized to work in the United States at the time of application.
Veterans' Preference: If you are requesting Veterans' Preference, attach a copy of your DD214/DD215 and/or Veterans Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veterans' Preference AND include a copy of your documentation for each recruitment to which you apply. Veterans' Preference documentation must be submitted no later than 11:59 PM on the closing date of this recruitment.
ADA, Pregnancy, and Religious Accommodations: If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s), and would like to request a reasonable accommodation when applying for this job, please contact the Recruiter below for assistance.
Equal Employment Opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply.
Language Pay Differential: City of Portland employees who speak one or more languages in addition to English, may be eligible to receive a "language pay differential." This is compensation for qualifying multilingual City employees who use their language skill to assist the community. More about the language pay differential can be found here.
Did you know? Did you know? The City of Portland has How to Apply Videos and offers How to Apply Classes. If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement or starting in April 2023 you are invited to attend the Question and Answers session. If you prefer to attend a virtual class, they are also available once a month.
Bureau of Human Resources
Karen Ehn, Senior Recruiter
An Equal Opportunity/Affirmative Action EmployerClosing Date/Time: 5/29/2023 11:59 PM Pacific