Climate Action Assistant Project Manager (Coordinator I – E)

City of Portland, Oregon
May 10, 2023
Portland, OR
Job Type


The Position

The Bureau of Planning and Sustainability (BPS) and the Portland Clean Energy Community Benefits Fund (PCEF) are seeking two Climate Action Assistant Project Managers to join their team!

The Portland Clean Energy Community Benefits Fund (PCEF) program advances climate, economic, racial and social justice. PCEF is the results of a ballot initiative that was passed by Portland voters in 2018. The Fund invests more than $100 million annually for climate-related projects and jobs. As a first-in-the-nation, community-led climate fund, PCEF's mission is to fulfill a community-led vision that builds resilience and wealth with proactive steps to fight climate change, while addressing social and economic inequity by providing economic opportunities for Black, Indigenous, and People of Color, low-income people, women, and people with diasbilities. More information about the Portland Community Benefits Fund can be found at here.

The Bureau of Planning and Sustainability (BPS) and the Portland Clean Energy Community Benefits Fund are seeking two Assistant Project Managers (Coordinator I-E) to provide a range of activities to support the management of PCEF grants with community-based organizations, contracts with service providers, and grant review activities.

These positions are eligible for Language Pay Differential for qualifying employees

Role & Responsibilities

This recruitment seeks to hire two positions. Both positions will provide program-wide support related to grant management activities.

  • One position will primarily focus on small grants administration and support grantee capacity building support
  • The other position will focus on supporting clean energy grant projects including energy efficiency and renewable energy

Grant Management

  • Draft grant agreements and track documentation
  • Review reporting, invoices, and payment documentation
  • Communicate with grantees and program staff
  • Support grant application review and selection activities
  • Support creation of program reporting documents, including written documents and presentations

Data Tracking and Verification

  • Review, evaluate, and enter data into databases, spreadsheets, and computer systems
  • Create, update, and maintain record systems
  • Track reporting deadline, manage reminders
  • Work with contracted service providers to support data collection and tracking

Meetings, Scheduling, and Event Coordination

  • Schedule events, meetings, phone calls
  • Attend meetings and events and site visits in coordination with PCEF Project Managers and grantees
  • Provide event support, such as securing event venues, note taking, ordering food, supplies, and staffing the event

As a person, you have:

  • The ability to manage multiple projects simultaneously with strong organizational skills, a keen attention to detail, and a self-motivated work ethic
  • The ability to thrive in a fast-paced, collaborative, and evolving team environment and be willing to embrace new challenges
  • Experience or knowledge in or or more of PCEF's funding areas, including - energy efficiency, renewable energy, regenerative agriculture, green infrastructure, transportation, workforce and contractor development, and organizational capacity building
  • Effective communication skills with the ability to build and maintain strong working relationships with internal and external stakeholders and provide excellent customer service
  • Experience and knowledge working with diverse communities using culturally conscious communications and applying an equity lens

About the Bureau

The Portland Bureau of Planning and Sustainability develops creative and practical solutions enhance Portland's livability, preserve distinctive places and plan for a resilient future. We are committed to advancing equity as a means of achieving prosperous, healthy, resilient communities. In collaboration with community partners, we provide; comprehensive land use, neighborhood, economic, historic and environmental planning, and urban design; policy and technical services to advance green building and a just transition to clean energy, waste prevention, composting and recycling, and a sustainable food system; policy to address climate change; policy, projects and outreach related to the Smart City PDX program and are responsible for administering the Portland Clean Energy Community Benefts Fund.

BPS values a diverse workforce and seeks ways to promote equity and inclusion within the organization. We encourage candidates with knowledge, ability and experience working with a broad range of individuals and diverse communities to apply. Although not required, BPS encourages candidates that can fluently speak more than one language to include that information in your resume. BPS offers an excellent benefits package, flexible work schedules and support for training and skills development in a positive, engaging, and creative work environment.

Studies have shown that women, non-binary people, and Black, Indigenous, and other people of color are less likely to apply for jobs unless they meet every one of the qualifications listed. BPS considers lived experience, and transferrable skills when evaluating applicant qualifications.

City of Portland Core Values:
Anti-racism | Communication | Collaboration | Equity | Transparency | Fiscal Responsibility
These values guide our actions as we serve the community and engage our workforce. To learn more about the City's core values, please click here .

Why work at the City of Portland?
The City of Portland workforce serves a population of over 650,000. We are culture- and solutions-driven, viewing every challenge as an opportunity to learn, improve, and share our expertise. We are committed to removing systemic barriers to resources, access, and opportunity. The City is a believer in ALL people and continues to actively recruit and retain diverse top talent every day. We offer a comprehensive benefits package, including but not limited to medical, dental, vision, healthcare flexible and/or dependent care spending accounts, Carrot Fertility, basic life, short- and long-term disability coverage to eligible employees and their families. If you are open-minded, motivated, community-focused, and self-aware, please apply yourself at the City of Portland today.

The City of Portland also participates in the Oregon Public Employees Retirement System (PERS). For more information on the City of Portland's benefits please click here.

Work Location
Many positions within the City are designated as hybrid and currently the City requires you to work in-person one day per week. Beginning in May 2023, most hybrid employees will be expected to perform at least half of their work in-person. City Council approved a human resources administrative rule in January 2023, HRAR - 4.045, requiring employees, including those who are fully remote and hybrid, to perform work within Oregon or Washington. Employees have until May 4, 2023, to be in compliance with the new rule. For more information, click here.

To Qualify

Applicants must meet each of the following minimum qualifications. Describe in their cover letter and resume how their education, training, and/or experience meets each of the following minimum qualifications.

  1. Proficiency in using MS suite of software and demonstrated ability to learn and effectively use database systems and/or project management software
  2. Strong verbal and written communication skills with a courteous approach when interacting with both internal and external stakeholders
  3. Ability to manage and track administrative tasks responsibly to completion across multiple distinct projects.
  4. Ability to manage time and workload effectively using organizational tools and work independently to deliver high-quality work products within specified deadlines
  5. Willing to learn City office protocols regarding file maintenance, handling confidential materials, logistics support, administrative procedures, and scheduling.

The Recruitment Process

An evaluation of each applicant's training and experience, as demonstrated in their cover letter and resume, are weighted 100%. Do not attach materials not requested. Only candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection.

** PLEASE NOTE : The eligible list generated from this recruitment may be used to fill future vacancies**

Recruitment Timeline:

  • Job posting closes: 5/29/2023
  • Applications Reviewed: Week of 5/29/2023-6/5/2023
  • Eligible List/Notices Generated: Week of 6/5/2023
  • Selection Phase Begins: Mid-June 2023
  • Job Offer: Late-June 2023-Early July 2023

**Timeline is approximate and subject to change**

Application Instructions

Applicants must submit a cover letter and professional resume online, specifically focused on your qualifications for this position as identified in the "To Qualify" section of this announcement in accordance with the following Application Instructions:

  • Your résumé and cover letter will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
  • Your cover letter should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
  • Your resume should support the details described in the cover letter.
  • Salary Range/Equity Pay Analysis : Please note per the Oregon State Pay Equity Law your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience.
  • If you are requesting Veteran's Preference, as identified below, please describe in your cover letter any transferrable skills obtained during your military service and how they relate to each of the required minimum qualifications under the "To Qualify" section above.

Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment.

Additional Information

Work Status: Non-citizen applicants must be authorized to work in the United States at the time of application.

Veterans' Preference: If you are requesting Veterans' Preference, attach a copy of your DD214/DD215 and/or Veterans Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veterans' Preference AND include a copy of your documentation for each recruitment to which you apply. Veterans' Preference documentation must be submitted no later than the closing date and time of this recruitment.

ADA, Pregnancy, and Religious Accommodations: If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s), and would like to request a reasonable accommodation when applying for this job, please contact the Recruiter below for assistance.

Equal Employment Opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply.

Language Pay Differential
City of Portland employees who speak one or more languages in addition to English, may be eligible to receive a "language pay differential." This is compensation for qualifying multilingual City employees who use their language skill to assist the community. More about the language pay differential can be found here.

Did you know? The City of Portland has How to Apply Videos and offers How to Apply Classes . If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement or starting in April 2023 you are invited to attend the Question and Answers session. If you prefer to attend a virtual class, they are also available once a month .

Vanessa Valdez, Recruiter
Bureau of Human Resources

An Equal Opportunity / Affirmative Action Employer

To assist you in understanding this position and the recruitment process, we will offer an Optional Information Session that will provide you with details about the position and about the application process. You are not required to attend to apply for this job. You are welcome to join us for the optional information session below:
Tuesday, May 9, 2023
5:30PM-6:30PM Pacific Time (US and Canada)

Zoom information
Meeting ID: 819 7888 8782
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Toll number: +1 971-323-0035
Conference ID:
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Local Number : Reset Pin : Date/Time: 5/29/2023 11:59 PM Pacific

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