Contracts Analyst (Analyst I)
Job Appointment: Full-Time
Work Schedule: Mon-Fri. 8-5, alternate schedule may be available after probation.
Work Location: Hybrid/work location:The Portland Building1120 SW 5th Avenue, Portland OR 97204
Benefit: Please check our benefits tab for an overview of benefits for this position
Union Representation: This classification was recently recognized as represented by a new labor union, City of Portland Professional Workers (CPPW). Terms and Conditions are currently being negotiated as part of a new CPPW collective bargaining agreement. To view labor agreements, current and future, please click here .
Application Material: Please click APPLY to submit your application via the City of Portland's online portal. You will need respond to the supplemental questions and attach a resume. Update application materials if needed.
Position Summary: The Contracts Analyst I position is the bureau's coordinator and administrator for all Portland Bureau of Transportation (PBOT) contracts and agreements. This position will aid in preparing, processing, reviewing, and making recommendations to agreements as well as professional, technical, and expert (PTE) contracts, goods and services contracts, intergovernmental agreements (IGA). PBOT is seeking a candidate that is committed to incorporating racial justice and seeking equity opportunities.
This position works closely with PBOT managers, Contract Administrators, Executive Team, City Attorney, City Auditor and Procurement Services, as well as external community partners, consultants, contractors, vendors and other government agencies.
What you'll get to do:
- Review/analyze contracts and other agreements for accuracy, consistency and clarity between multiple documents and versions.
- Present information to individuals and groups and represent the bureau in procurement meetings with groups and individuals.
- Manage a wide variety of concurrent projects with conflicting priorities and multiple deadlines.
- Administer contract, agreement, amendment, competitive solicitation processes, ensure appropriate terms such as scope of work, compensation, and deliverables, and route for signatures and approval.
About the Bureau:
The Portland Bureau of Transportation is a community partner in shaping a livable city. We plan, build, manage, and maintain an effective and safe transportation system that provides people and businesses access and mobility. We keep Portland moving. For more information about the Portland Bureau of Transportation, please visit Transportation | Portland.gov. The Portland Bureau of Transportation embraces diversity, models inclusivity, and promotes equity through its service delivery, internal operations, organizational culture, and in its work with partners and the community.
Have a question?
The following minimum qualifications are required for this position:
- Ability to apply the principles and practices of public administration, including purchasing, contracting, and maintenance of public records.
- Ability to analyze, interpret, explain, and apply relevant laws, ordinances, administrative rules, and policies.
- Experience preparing clear, concise, and comprehensive reports, correspondence, and other documents involving administrative, organizational, and technical data.
- Ability to exercise independent judgment, problem-solve, and take initiative within established procedures and guidelines.
The Recruitment Process
STEP 1: Apply online between September 4 and 18, 2023.
Required Application Materials:
- Answer to the Supplemental Questions (click on the Questions tab to preview the questions)
Optional Application Materials:
- Veteran documents to request for Veteran Preference (ex, DD214-Member 4, VA Benefit Letter, etc.)
Salary Range/Equity Pay Analysis:
Please note per the Oregon State Pay Equity Law your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience.
Do not attach any additional documents. Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment. All applications must be submitted via the City's online application process. Do not attach materials not requested. E-mailed and/or faxed applications will not be accepted.
Step 2: Minimum Qualification Evaluation: Week of September 18, 2023
- An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%.
- Your résumé and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
Step 3: Establishment of Eligible List: Week of September 25, 2023
- Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.
Step 4: Selection (Interview): Early October
- Hiring bureau will review and select candidates for an interview.
- Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list.
Step 5: Offer of Employment: Late October
Step 6: Start Date:
- A start date will be determined after all conditions of employment have been met.
*Timeline is approximate and subject to change.
Click here for additional information regarding the following:
- Veteran Preference
- ADA, Pregnancy, and Religious Accommodations
- Work Status
- Equal Employment Opportunity
Closing Date/Time: 9/18/2023 11:59 PM Pacific