Grant Manager – Analyst II – CPPW

City of Portland, Oregon
November 15, 2023
Portland, OR
Job Type


The Position

Job Title: Grant Manager (Analyst II)
FLSA Status: ExemptUnion Representation:This classification was recently recognized as represented by a new labor union, City of Portland Professional Workers (CPPW). Terms and Conditions are currently being negotiated as part of a new CPPW collective bargaining agreement. To view labor agreements, current and future, please click here.

The Portland Children's Levy (PCL) invests proceeds of a local option property tax levy in proven programs for children and their families through competitive grant processes. PCL grew out of a need to increase opportunity for all Portland's children. PCL invests in community-based programs working to eliminate structural inequities faced by families and children of color, low-income families, and children/youth with disabilities. PCL supports environments where children's race, ethnicity, disability, gender, and income do not determine their well-being and school success. We promote and foster an internal culture that supports equity, diversity, and inclusion in all of our interactions. PCL encourages candidates with knowledge, ability, and experience working with a broad range of individuals and diverse communities to apply. Although not required, PCL encourages candidates who can fluently speak more than one language to include that information in their resume.

The Grant Manager position manages and monitors PCL grants in multiple program areas which may include early childhood, afterschool, mentoring, and hunger relief programs. This position is a member of the program team responsible for the design and implementation of competitive funding processes, program policies, and operating procedures.

Specific duties include:

  • Independently manage and monitor 25-30 multi-year grants in multiple program areas (early childhood, afterschool, mentoring, and/or hunger relief) including contract and budget negotiation, annual budget review and approval, grant report review and analysis, performance monitoring, invoice review and approval and individual support and guidance for grantees.

  • Codevelop and implement grantmaking processes for competitive funding rounds in partnership with stakeholders, consultants, and PCL staff. Recruit, train, and support volunteer grant reviewers including ad-hoc review committees. Prepare materials and co-facilitate decision-making of PCL's Allocation Committee in public meetings.

  • Evaluate the performance of grant-funded programs using established performance measures. Analyze quantitative and qualitative data, make program improvement and funding recommendations, and contribute to PCL performance and other reports. Present information in public meetings to the PCL Community Council, Allocation Committee, and City Council.

  • Convene and facilitate grantee meetings as needed to assess common technical assistance needs, provide opportunities for relationship building, and address programmatic or systemic issues. Provide or coordinate technical assistance to grantees. Identify grantee training needs, and support grantees to provide culturally responsive and trauma-informed services.

  • Research and analyze policy issues related to equity, child/youth services, and/or hunger relief service systems. Represent PCL in community efforts focused on child/youth services and/or hunger relief systems. Share information and provide answers to questions from the public, elected officials, external public agencies and jurisdictions, other Bureaus/Offices, and various organizations, committees, and community groups.

  • Assist or lead other short-term projects related to the duties listed above on an as-needed basis.

City of Portland Core Values:
Anti-racism | Communication | Collaboration | Equity | Transparency | Fiscal Responsibility

These values guide our actions as we serve the community and engage our workforce. To learn more about the City's core values, please click here .

Why work at the City of Portland?
The City of Portland workforce serves a population of over 650,000. We are culture- and solutions-driven, viewing every challenge as an opportunity to learn, improve, and share our expertise. We are committed to removing systemic barriers to resources, access, and opportunity. The City is a believer in ALL people and continues to actively recruit and retain diverse top talent every day. We offer a comprehensive benefits package , including but not limited to medical, dental, vision, healthcare flexible and/or dependent care spending accounts, Carrot Fertility, basic life, and short and long-term disability coverage to eligible employees and their families. If you are open-minded, motivated , community-focused, and self-aware, please apply yourself at the City of Portland today.

Work Location
Most hybrid employees will be expected to perform at least half of their work in person. City Council approved a human resources administrative rule in January 2023, HRAR - 4.045 , requiring employees, including those who are fully remote and hybrid, to perform work within Oregon or Washington. For more information, click here .
To Qualify
Applicants must specifically address and demonstrate in their résumé and answers to supplemental questions how their education, training, work experience, and/or lived experience, meets each of the following minimum qualifications:

1. Experience using principles and practices of grantmaking processes, grant administration, budget management, and analysis of program and budget performance.

2. Experience with principles and practices of diversity, equity, and inclusion and a successful track record working with communities of color, historically underserved communities, and community-based organizations.

3. Knowledge of child/youth development and supportive services for children/youth, and work experience in fields of child/youth education or services, mental health, and/or social work.

4. Experience collecting, evaluating, analyzing (using Excel and/or other software), and interpreting data such as performance data on program activities, children/families served, program participation, and the impact of grants on program participants and organizations.

5. Experience communicating clearly using a strengths-based approach, both verbally and in writing; preparing clear, concise, and comprehensive reports, correspondence, and other documents involving quantitative and qualitative data; communicating complex analytical topics to non-technical audiences.

Preferred Qualifications

  • Experience using and/or working in services for children and families in the Multnomah County area, especially in publicly funded services for families affected by racial inequities. Multi-lingual or bilingual candidates are encouraged to apply.
  • Bachelor's degree from an accredited college or university with major course work in public administration, public health, social work, non-profit management, or related field and five years of progressively responsible professional experience in administration, operations, management, equity or related roles; or an equivalent combination of training and experience.

Special Requirements:
A valid driver's license
The Recruitment Process

An evaluation of each applicant's training and experience, as demonstrated in their résumé and answers to the supplemental questions, weighted 100%. Do not attach materials not requested . Only candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to the establishment of the eligible list and/or final selection.

** PLEASE NOTE : The eligible list generated from this recruitment may be used to fill future vacancies**

Recruitment Timeline:

  • Job Posting Closes: 12/11/2023
  • Applications Reviewed: week of 12/11/2023
  • Eligible List Created: week of 12/18/2023
  • First interviews: second week of January
  • Second interviews: third-fourth week of January
  • Third interviews: fifth week of January
  • Offer: early February

**Timeline is approximate and subject to change without notice**

Applicant Instructions
Applicants must submit a professional resume and responses to the supplemental questions online, specifically focused on your qualifications for this position as identified in the "To Qualify" section of this announcement in accordance with the following Application Instructions:

  • Your résumé and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
  • Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
  • Your resume should support the details described in your responses to the supplemental questions.
  • If you are requesting Veteran's Preference, as identified below, please describe in your responses to the supplemental questions and resume any transferrable skills obtained during your military service and how they relate to each of the required minimum qualifications under the "To Qualify" section above.

All completed applications for this position must be submitted no later than the closing date and time of this recruitment. E-mailed and/or faxed applications will not be accepted.
Additional Information

Work Status: Non-citizen applicants must be authorized to work in the United States at the time of application.

Veterans' Preference: If you are requesting Veterans' Preference, attach a copy of your DD214/DD215 and/or Veterans Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veterans' Preference AND include a copy of your documentation for each recruitment to which you apply. Veterans' Preference documentation must be submitted no later than 11:59 PM on the closing date of this recruitment.

ADA, Pregnancy, and Religious Accommodations: If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s), and would like to request a reasonable accommodation when applying for this job, please contact the Recruiter below for assistance.

Equal Employment Opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply.

Language Pay Differential

City of Portland employees who speak one or more languages in addition to English may be eligible to receive a "language pay differential." This is compensation for qualifying multilingual City employees who use their language skills to assist the community. More about the language pay differential can be found here.

Did you know? The City of Portland offers How to Apply Classes and How to Apply Videos . The class and the videos are free and review best practices for applying to the City. If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement or starting in April 2023 you are invited to attend the Question and Answers session. If you prefer to attend a virtual in-person class, they are also available once a month. Follow the link for the most recent list of scheduled dates for the Question and Answer session and the How to Apply Class: s .


Terrol Johnson

Senior Recruiter, Bureau of Human Resources

Terrol.Johnson @portlandore

An Equal Opportunity/Affirmative Action Employer

A Career with the City of Portland offers many Employee Benefits

We offer a comprehensive benefits package, including but not limited to

  • Health Care (Medical, Vision and Dental)
  • Carrot Fertility
  • Wellness Benefits
  • Life Insurance
  • Short- and Long-term disability coverage to eligible employees and their families.
  • Employee Assistance Plan
  • Flexible Spending Accounts
  • Retirement
  • Oregon Public Employees Retirement System (PERS), includingcontributions to the PERS IAP plan paid by employer
  • Family Medical Leave
  • City Paid Parental Leave


Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers .

Closing Date/Time: 12/11/2023 11:59 PM Pacific

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