Green Fleet Analyst (Analyst III)

City of Portland, Oregon
September 15, 2020
Portland, OR
Job Type


The Position

The City of Portland, Oregon, CityFleet Business Operations is seeking a Fleet Analyst III to join their team.
The world is in a climate emergency and CityFleet has a primary role in ensuring the City of Portland meets its climate and emissions reduction goals. As a new Mayor-advocated position at the City of Portland, the Green Fleet Analyst will help CityFleet design and advance the City's path to meeting net zero emissions by 2050 via fleet technical analysis and support. This is a truly unique opportunity to help a large organization achieve its climate goals at scale, and to support formative efforts on the part of the City and our regional partners to effectuate broad, positive social change.

This position will be responsible for developing and institutionalizing a number of analytical capabilities that do not currently exist within CityFleet. Needs include fleet utilization/optimization assessments, vehicle/equipment lifecycle and total cost of ownership assessments, fleet forecasting and capital planning, and fueling strategy development, along with primary responsibility for designing the City's conversion plan to a fully "green" fleet. In suit, the position will participate in regional collaborations to expand the City's access to affordable charging and Renewable Natural Gas/CNG infrastructure and engage with others internally who perform vehicle and equipment market research and specification development. More routine analytical responsibilities include telematic analytics, operational compliance assessments, process assessments of key CityFleet functions, and Key Performance Indicator development/monitoring for the organization. Some work on internal rate design might also be in scope.

This position will work within CityFleet's Business Operations Group, which is responsible for all acquisition and disposal activities for the 3,500 vehicles/equipment used by the City's primary bureaus, parts management, and CityFleet technical and administrative support. The position will be well-supported by leadership and peers who are dedicated to addressing the world's climate emergency through tangible action. Help us create a more sustainable, livable Portland.

General Duties :

  • Plan, develop, implement, and administer research, programs, and projects; oversee projectdesign, development, and implementation; supervise, research, and analyze technical questions,scheduling, public involvement, budgeting, performance, and results; communicate with relevantparties; oversee the development and implementation of plans, policies, and procedures.
  • Perform technically complex research and compilation of data from a variety of sources; identifyhistorical trends and irregularities; assemble, analyze, and interpret data; perform causalanalyses; develop analytical techniques and data-gathering processes.
  • Develop and utilize analytical models and forecasts to analyze and document project, program orpolicy development and implementation, budget, fiscal year costs, revenue and expenditures, andstaffing impacts; recommend updates to forecasting, planning, tracking, or performancemonitoring models.
  • Develop performance indicators; monitor and support program, project, operational development,and management planning; determine whether performance is acceptable and identifyopportunities for improvement; ensure all data is reliable, accurate, and relevant.
  • Develop recommendations on the allocation of resources based on analyses; makerecommendations to improve effectiveness and efficiency.
  • Analyze the financial impacts of business decisions and develop fiscal impact statements.
  • Develop and present objective analyses, observations, findings, conclusions, andrecommendations to supervisors, managers, and City officials via written reports, oralpresentations, and public forums.
  • Create and promote an equitable workplace that demonstrates an environment respectful of livingand working in a multicultural society.
  • Perform a variety of Bureau-/Office-specific program administration and analytical functions inassigned area of responsibility.

Special Duties :

  • Build, assess, and update complex analytical models.
  • Develop, design, and administer databases and data sets; determine requirements; track andreport statistics; coordinate exchange of data with other agencies and Bureaus/Offices; overseethe integration and migration of data between databases.
  • Ensure data in Bureau/Office and City systems conform to contract terms; identify system andinternal control weaknesses; advocate for program changes; develop and update systemsprocedures.
  • Participate in development of Bureau/Office performance and annual reports.
  • Serve as liaison between assigned Bureau/Office and other Bureaus/Offices.
  • Participate in the development of legislative priorities; develop and maintain funding strategies;provide recommendations to stakeholders.
  • Formulate and implement policies, procedures, and intergovernmental agreements.

City of Portland Core Values:
Anti-racism | Communication | Collaboration | Equity | Transparency | Fiscal Responsibility
These values guide our actions as we serve the community and engage our workforce. To learn more about the City's core values, pleaseclickhere.

Why work at the City of Portland?
The City of Portland workforce serves a population of over 650,000. We are culture- and solutions-driven, viewing every challenge as an opportunity to learn, improve, and share our expertise. We are committed to removing systemic barriers to resources, access, and opportunity. The City is a believer inALLpeople and continues to actively recruit and retain diverse top talent every day. We offer a comprehensive benefits package , including but not limited to medical, dental, vision, basic life, short- and long-term disability coverage to eligible employees and their families.If you are open-minded, motivated, community-focused, and self-aware, please apply yourself at the City of Portland today.

The City of Portland also participates inthe Oregon Public Employees Retirement System (PERS). For more information on the City of Portland's benefits please click here .

Work Location
Currently, many positions with the City of Portland are being performed remotely due to COVID-19. Some employees are working from home full-time, while other roles cannot be filled in a remote status (firefighter, vehicle mechanic, street maintenance, etc.). In the future, current positions classified as "full-time remote" could: 1) remain full-time remote, 2) become a remote/onsite mix, 3) revert to full-time at a city work location. As the situation evolves, the exact work location of the position in this recruitment may change based upon leadership direction and approval.

To Qualify

All of the following minimum qualifications are required for this position.Applicants must specifically address and demonstrate how their education, training and/or experience, meets each of the following minimum qualifications. (Please see "Application Instructions" below.)

  1. Ability and experienceanalyzingand identifying complex operational and organizational issues, evaluate alternatives and provide sound, logical, fact-based conclusions and recommendations. ( The ability to analyze budgetary issues would be desirable as well, but is not a requirement .)
  2. Ability and experience working under limited supervision to independently determine methodologies, assumptions and data parameters to develop and adjust analytical models including report formatting and methods for resolving issues.
  3. Ability and experience communicating clearly, logically, and persuasively, both verbally and in writing to prepare clear, concise, and comprehensive reports, correspondence, and other documents involving administrative, organizational, technical, budgetary, and financial data to communicate complex analytical topics to non-technical audiences.
  4. Ability and experience establishing and maintaining effective working relationships with Bureau/Office management and staff, representatives of other public agencies, the public, and others encountered in the course of work.
  5. Knowledge and experience applying the principles, tools, and techniques for project/program planning and management, and sound business communication.
  6. Ability and experience exercising independent judgment, problem-solving, and taking initiative within established procedures and guidelines.

The following are preferred qualifications and are not required to be qualified for this position:

  • Experience working in a government organization.
  • Bachelor's degree in business, public administration, or a related field (or a combination of education, training or experience that provides an equivalent background required to perform the work of the class).
  • Financial or data analysis experience.
  • Experience with telematics and GIS software and hardware.
  • Robust knowledge of Microsoft PowerPoint and Excel, Tableau, and any fleet management software.

The Recruitment Process

An evaluation of each applicant's training and experience, as demonstrated in your resume and responses to the supplemental questions weighted 100%. Do not attach materials not requested. Only candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection.
** PLEASE NOTE : The eligible list generated from this recruitment may be used to fill future vacancies**

Recruitment Timeline:

  • Position Posted: 09/14/20 - 09/25/20
  • ApplicationsReviewed: week of 09/28/20
  • Eligible List:week of 10/05/20
  • Selection Phase Begins: Tentatively the week of 10/26/20

Please note: All timelines are approximate and subject to change. This timeline may be delayed due to impacts from the current COVID-19 situation.
Application Instructions
Applicants must submit a professional resume and responses to the supplemental questions online, specifically focused on your qualifications for this position as identified in the "To Qualify" section of this announcement in accordance with the following Application Instructions: Yourrésuméand responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.

  • Your responses to the supplemental questions should include details describing your education, training and/or experience , and where it was obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.( Please Note : If you possess any type of "fleet" specific experience, please highlight it in your responses. )
  • Your resume should support the details described in your responses to the supplemental questions.
  • If you are requesting Veteran's Preference, as identified below, please describe in your responses to the supplemental questions and resume any transferrable skills obtained during your military service and how they relate to each of the required minimum qualifications under the "To Qualify" section above.

Please note, all completed applications for this position must be submitted no later than 11:59 pm, on the closing date of this recruitment.All applications must be submitted via the City's online application process. Do not attach materials not requested . E-mailed and/or faxed applications will not be accepted.

Additional Information

Work Status:Non-citizen applicants must be authorized to work in the United States at the time of application.

Veterans' Preference:If you are requesting Veterans' Preference, attach a copy of your DD214/DD215 and/or Veterans Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veterans' Preference AND include a copy of your documentation for each recruitment to which you apply. Veterans' Preference documentation must be submitted no later than 11:59 PM on the closing date of this recruitment.

ADA, Pregnancy, and Religious Accommodations: If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s), and would like to request a reasonable accommodation when applying for this job, please contact the Recruiter below for assistance.

Equal Employment Opportunity:It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply.

Did you know?The City of Portland offers "How to Apply Classes" that are free and review best practices for applying to the City. Follow the link for the most recent list of scheduled

Contact Information
Teresa Dahrens, Senior Recruiter
Bureau of Human Resources
(503) 823-4516

An Equal Opportunity / Affirmative Action EmployerClosing Date/Time: 9/25/2020 11:59 PM Pacific

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