Hearings Officer – Part Time

City of Portland, Oregon
July 21, 2021
Portland, OR
Job Type


The Position

The City of Portland, Office of the Chief Administrative Officer is seeking a part-time Hearings Officer to join their team.

The City's Hearings Office conducts impartial administrative (quasi-judicial) hearings and renders decisions in Land Use, Code Violations, and Appeals from several Bureaus, including the Transportation Bureau, Water Bureau, and Parks Bureau, as well as from Multnomah County.

This is a part-time permanent position for quasi-judicial hearings work. Additional hours may be assigned on occasion as needed. Usual work hours are Monday through Friday between 8:00 a.m. through 5:00 p.m.; the days of the week and hours of work may be negotiated at the time of hiring.

The person performing this work is responsible for conducting scheduled public hearings on issues relating to all case types including park exclusion appeals and appeals contesting the validity of City towing actions among many others. Duties include hearing testimony; receiving, evaluating and examining evidence; issuing findings of fact and conclusions of law; rendering decisions and subsequent written orders meeting all internal and external deadlines. The position includes a great deal of public contact requiring a high degree of tact and diplomacy in dealing with sensitive situations and concerned individuals, using independent judgment and initiative. Work is performed independently with administrative supervision under the general direction of the City's Chief Hearings Officer. Other duties may be assigned related to the following areas: improving policies and procedures, equity work, and outreach.

Examples of work include:

  • Conducts hearings under established Hearings Office standard operating procedures, practices and rules.
  • Interprets Code and state and federal constitutions in order to adjudicate proceedings.
  • Renders decisions and writes orders with official findings of fact and conclusions of law, based upon oral testimony and submitted evidence in the record.

The Hearings Officer is responsible for all of the following:

  • Opening all hearings with a description of the process and rules applicable to the hearing.
  • Maintaining and ensuring the hearings are professional, dignified and provide respect for all of the stakeholders participating in the process.
  • Writing/drafting decisions, orders, and reports in compliance with relevant legal standards.
  • Researching all legal issues relevant to the case.
  • Reviewing all evidence submitted by the parties to determine relevance and admissibility.

City of Portland Core Values:
Anti-racism | Communication | Collaboration | Equity | Transparency | Fiscal Responsibility
These values guide our actions as we serve the community and engage our workforce. To learn more about the City's core values, please click here.

Why work at the City of Portland?
The City of Portland workforce serves a population of over 650,000. We are culture- and solutions-driven, viewing every challenge as an opportunity to learn, improve, and share our expertise. We are committed to removing systemic barriers to resources, access, and opportunity. The City is a believer in ALL people and continues to actively recruit and retain diverse top talent every day. We offer a comprehensive benefits package , including but not limited to medical, dental, vision, basic life, short- and long-term disability coverage to eligible employees and their families. If you are open-minded, motivated, community-focused, and self-aware, please apply yourself at the City of Portland today.

The City of Portland also participates in the Oregon Public Employees Retirement System (PERS). For more information on the City of Portland's benefits please click here .

Work Location
Currently, many positions with the City of Portland are being performed remotely due to COVID-19. Some employees are working from home full-time, while other roles cannot be filled in a remote status (firefighter, vehicle mechanic, street maintenance, etc.). In the future, current positions classified as "full-time remote" could: 1) remain full-time remote, 2) become a remote/onsite mix, or 3) revert to full-time at a city work location.

To Qualify

The following minimum qualifications are required for this position and must be specifically addressed in your cover letter and resume:

  1. Ability and experience establishing and maintaining effective working relationships with managers and staff, elected officials, representatives of other government agencies, and others; including demonstrating tact, diplomacy, and patience; and gaining cooperation through discussion and collaboration.
  2. Ability and experience conducting quasi-judicial administrative hearings in a professional manner.
  3. Ability and experience reviewing and comprehending legal documents; following complex oral and written arguments and identifying key issues.
  4. Ability and experience rendering findings and determinations on cases heard, based on neutral consideration of the issues, sound legal reasoning, and good judgment.
  5. Ability and experience communicating effectively, both verbally and in writing; and providing clear explanations of complex principles.
  6. Ability and experience using City-specific technology and general office software.

Applicants must also be:

  • Admitted to practice law as a member of the Oregon State Bar.

The Recruitment Process

An evaluation of each applicant's training and experience, as demonstrated in your cover letter and resume weighted 100%. Do not attach materials not re q uested. Only candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection.

** PLEASE NOTE : The eligible list generated from this recruitment may be used to fill future vacancies**

Recruitment Timeline:

  • Posting: 07/19/21 - 08/09/21
  • Applications Reviewed: week of 08/09/21
  • Eligible List: week of 08/16/21
  • Selection Phase Begins: Tentatively the week of 08/30/21

*Timeline is approximate and subject to change

Application Instructions
Applicants must submit a cover letter and professional resume online, specifically focused on your qualifications for this position as identified in the "To Qualify" section of this announcement in accordance with the following Application Instructions:

  • Your résumé and cover letter will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
  • Your cover letter should include details describing your education, training and/or experience, and where it was obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
  • Your resume should support the details described in the cover letter.
  • If you are requesting Veteran's Preference, as identified below, please describe in your cover letter any transferrable skills obtained during your military service and how they relate to each of the required minimum qualifications under the "To Qualify" section above.

Please note , all completed applications for this position must be submitted no later than 11:59 pm, on the closing date of this recruitment. All applications must be submitted via the City's online application process. Do not attach materials not requested. E-mailed and/or faxed applications will not be accepted.

Additional Information

Work Status: Non-citizen applicants must be authorized to work in the United States at the time of application.

Veterans' Preference: If you are requesting Veterans' Preference, attach a copy of your DD214/DD215 and/or Veterans Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veterans' Preference AND include a copy of your documentation for each recruitment to which you apply. Veterans' Preference documentation must be submitted no later than 11:59 PM on the closing date of this recruitment.

ADA, Pregnancy, and Religious Accommodations: If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s), and would like to request a reasonable accommodation when applying for this job, please contact the Recruiter below for assistance.

Equal Employment Opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply.Did you know? The City of Portland offers "How to Apply Classes" that are free and review best practices for applying to the City. Follow the link for the most recent list of scheduled dates: Events | Career Center | Portland.gov .

Contact Information
Teresa Dahrens, Senior Recruiter
Bureau of Human Resources
An Equal Opportunity / Affirmative Action Employer Closing Date/Time: 8/9/2021 11:59 PM Pacific

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