Land Stewardship Administrative Manager (Coordinator IV)

City of Portland, Oregon
May 24, 2023
Portland, OR
Job Type


The Position

About the position

The Land Stewardship division of Portland Parks & Recreation (PP&R) provides all facets of maintenance and management of developed parks, natural areas, community gardens, and trails . Collectively, o ur work enables park visitors to play and connect to greenspaces through programs and facilities that promote physical, mental, and social activity. We work to foster and maintain inclusive public spaces and relationships with community to ensure residents feel safe and welcome.

PP&R seeks to fill a newly created Land Stewardship Administrative Manager position to coordinate and facilitate the completion of strategic and ongoing division projects in collaboration with a team of administrative professionals and division leadership. They will supervise and hire a team responsible for constituent communications; outreach and external partnerships; division budget process; division timekeeping and purchasing; and coordination of division-wide operational projects. This is a highly collaborative position and the person in this role will be expected to work with stakeholders throughout the division to accomplish work that supports the collective.

PP&R is working to build an anti-racist workplace and we are looking for candidates ready to engage in that hard and transformative work. We encourage applications from people with diverse racial, ethnic, sexual orientation, gender identity , disabilities, and socio-economic backgrounds.

PP&R is working to build an anti-racist workplace and we are looking for candidates ready to engage in that hard and transformative work. We encourage applications from people with diverse racial, ethnic, sexual orientation, gender identity , disabilities, and socio-economic backgrounds. Studies have shown that women, Black, Indigenous, and people of color, and people with disabilities are less likely to apply for jobs unless they believe they meet every one of the qualifications as described in a job description. We are most interested in finding the best candidate for the job. If you are interested in applying, we encourage you to think broadly about your background and qualifications for the role.
This position is eligible for Language Pay Differential for qualifying employees.

The Land Stewardship Operations Supervisor will be responsible for:
Project Management - 40%
• Collaborate with division leadership to identify, prioritize, and complete strategic projects to support division, bureau, and community goals.
• Develop project and change management plans, assign work to team members and colleagues, track progress, and bring projects to completion.
• Utilize knowledge of City policies, processes, practices, and culture to find the best way to accomplish tasks and achieve goals.
• Embed racial equity best practices into work, prioritize equity, and call out inequitable outcomes and processes.
• Examples of projects this position will manage include facilitating the adoption of new City/bureau software; operationalizing racial equity best practices in division hiring and onboarding; creation and implementation of maintenance standards or other management documents related to land care; developing standard operating procedures for the division to support bureau policies.

Staff supervision - 25%
• Lead a team consisting of three to four Coordinator IIs, one Analyst II, and one Office Support Specialist III
• Recruit, hire, train, and mentor employees reflective of the diverse communities in Portland
• Develop and actively manage work plans in collaboration with staff, set clear expectations, and follow up to ensure they have the resources they need to meet deadlines
• Utilize knowledge of City policies, labor contracts, and processes to guide and advise team

Internal Communication and Coordination - 25%
• Serve as central point of contact for inquiries and requests for division from Commissioner, Director, and other high-level staff.
• Determine when to engage decision makers and when to make decisions as appropriate.
• Coordinate division responses or delegate to appropriate staff.
• Represent division at various bureau and City meetings.

As a person, you are:

  • A Strategic thinker: Has a vision, can see how pieces fit together, engages with staff to discuss, align, and implement vision.
  • Organized: Sets and sticks to timelines; utilizes tools that set themselves and others up for success
  • Collaborative: Values partnership and develops and supports relationships to get things done. Utilizes communication skills to communicate clearly and adaptively.
  • Empathetic: Centers emotional intelligence in interpersonal work relationships
  • Solutions Oriented: Uses strong communication skills to work with a variety of internal and external stakeholders to create, implement, and document solutions.
  • Values Racial, Gender, and Disability Justice: Use City Core Values to guide and inform your work.
  • An Equitable Leader: Experience leading and mentoring people and creating and maintaining an inclusive, respectful, and culturally responsive workplace.
  • Service driven: Make decisions based on organizational needs in combination with program mission and vision; Dedicated to the quality of the services you provide.

About Portland Parks & Recreation
The City of Portland, Oregon is a growing and diverse city of 650,000 residents, nearly 20% of whom speak languages other than English at home. PP&R values a diverse workforce and seeks ways to promote equity and inclusion within the organization and with the public. PP&R encourages applications from candidates with knowledge, ability, and experience working with a broad range of individuals and communities with diverse racial, ethnic, and socio-economic backgrounds. Although not required, PP&R encourages candidates that can fluently speak another language to include that information in their resume. Bilingual candidates are encouraged to apply.

City of Portland Core Values:
Anti-racism | Communication | Collaboration | Equity | Transparency | Fiscal Responsibility
These values guide our actions as we serve the community and engage our workforce. To learn more about the City's core values, please click here.

Why work at the City of Portland?
The City of Portland workforce serves a population of over 650,000. We are culture- and solutions-driven, viewing every challenge as an opportunity to learn, improve, and share our expertise. We are committed to removing systemic barriers to resources, access, and opportunity. The City is a believer in ALL people and continues to actively recruit and retain diverse top talent every day. We offer a comprehensive benefits package, including but not limited to medical, dental, vision, healthcare flexible and/or dependent care spending accounts, Carrot Fertility, basic life, short- and long-term disability coverage to eligible employees and their families. If you are open-minded, motivated, community-focused, and self-aware, please apply yourself at the City of Portland today.

The City of Portland also participates in the Oregon Public Employees Retirement System (PERS). For more information on the City of Portland's benefits please click here.

Work Location
Many positions within the City are designated as hybrid and currently the City requires you to work in-person one day per week. Beginning in May 2023, most hybrid employees will be expected to perform at least half of their work in-person. City Council approved a human resources administrative rule in January 2023, HRAR - 4.045, requiring employees, including those who are fully remote and hybrid, to perform work within Oregon or Washington. Employees have until May 4, 2023, to be in compliance with the new rule. For more information, click here.

For more information, please attend the optional information session listed at the end of this announce ment.

To Qualify

Applicants must meet each of the following minimum qualifications. Describe in their responses to the supplemental questions and resume how their education, training and/or experience, meets each of the following minimum qualifications:

  1. Ability to supervise a multicultural workforce, develop work plans, conduct performance evaluations, and promote an equitable, healthy, and anti-racist workplace environment;
  2. Experience applying racial equity best practices to diverse and complex agency services;
  3. Ability to exercise independent judgment, problem-solve, and take initiative within established procedures and guidelines;
  4. Experience analyzing complex or technical issues and problems, evaluating alternatives, and recommending policies, strategies, and effective courses of action within agency rules, policies, and procedures;
  5. Experience ? establishing and maintaining effective working relationships with managers and staff, representatives of governmental agencies, the public, and others encountered in the course of work .

An ideal candidate will have the following:

  • Education/Training: Bachelor's degree from an accredited college or university in business administration, public administration, or field related to land stewardship or parks management;
  • Experience: Four (4) years of progressively responsible experience involving analysis, planning, organizing, and/or evaluating programs in a public agency or customer service related field, including two (2) years in a supervisory or lead role.

The Recruitment Process

An evaluation of each applicant's training and experience, as demonstrated in their responses to the supplemental questions and resume, are weighted 100%. Do not attach materials not requested. Only candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection.

** PLEASE NOTE : The eligible list generated from this recruitment may be used to fill future vacancies**

Recruitment Timeline:

  • Job Posting Closes: Monday 6/12/23
  • Applications Reviewed: Friday 6/9/23 - Monday 6/26/23
  • Eligible List Created: week of 6/26/23
  • Selection Phase Begins: Tentatively week of 7/3/23
  • Job Offer: Tentatively mid - late July 2023

**Timeline is approximate and subject to change without notice**

Application Instructions

Applicants must submit responses to the supplemental questions and a professional resume online, specifically focused on your qualifications for this position as identified in the "To Qualify" section of this announcement in accordance with the following Application Instructions:

  • Your responses to the supplemental questions and résumé will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
  • Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
  • Your résumé should support the details described in your responses to the supplemental questions.
  • Salary Range/Equity Pay Analysis : Please note per the Oregon State Pay Equity Law your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience.
  • If you are requesting Veteran's Preference, as identified below, please describe in your responses to the supplemental questions and resume any transferrable skills obtained during your military service and how they relate to each of the required minimum qualifications under the "To Qualify" section above.

All completed applications for this position must be submitted no later than the closing date and time of this recruitment. E-mailed and/or faxed applications will not be accepted .

Additional Information

Work Status: Non-citizen applicants must be authorized to work in the United States at the time of application.

Veterans' Preference: If you are requesting Veterans' Preference, attach a copy of your DD214/DD215 and/or Veterans Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veterans' Preference AND include a copy of your documentation for each recruitment to which you apply. Veterans' Preference documentation must be submitted no later than the closing date and time of this recruitment.

ADA, Pregnancy, and Religious Accommodations: If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s), and would like to request a reasonable accommodation when applying for this job, please contact the Recruiter below for assistance.

Equal Employment Opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply.

Language Pay Differential
City of Portland employees who speak one or more languages in addition to English, may be eligible to receive a "language pay differential." This is compensation for qualifying multilingual City employees who use their language skill to assist the community. More about the language pay differential can be found here.

Did you know? The City of Portland has How to Apply Videos and offers How to Apply Classes. If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement or starting in April 2023 you are invited to attend the Question and Answers session. If you prefer to attend a virtual class, they are also available once a month.

Anna Morgan, Senior Recruiter
Bureau of Human Resources

An Equal Opportunity/Affirmative Action Employer

To assist you in understanding this position and the recruitment process, we will offer an Optional Information Session that will provide you with details about the position and about the application process. You are not required to attend to apply for this job. You are welcome to join us for the optional information session below:

Tuesday June 6, 2023
12:30 PM Pacific Time (US and Canada)

Join Zoom Meeting

Meeting ID: 881 6153 3359Closing Date/Time: 6/12/2023 11:59 PM Pacific

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