Maintenance Supervisor I – E

The Position

About the positionJob Appointment: Full Time
Work Schedule: Mon-Fri 8-5P with the potential for work outside of normally scheduled hours.
Work Location: Primarily on site at multiple locations including downtown locations
Benefits: Please check our benefits tab for an overview of benefits for this position

Application Materials: Please click APPLY to submit your application via the City of Portland's online portal. You will need to attach a cover letter and resume and respond to the three (3) supplemental questions.

Position Summary
We are actively seeking a Facilities Maintenance Supervisor. This position will provide supervision to represented staff under the DCTU collective bargaining agreement. Staff includes skilled labor professionals performing a wide variety of mechanical, electrical, plumbing and general maintenance duties.

This position is one of two Maintenance Supervisors providing oversight, guidance, and distribution of assignments. As a Maintenance Supervisor for OMF Facilities Services, this position will also be responsible for demonstrating leadership, customer service, and direction in alignment with best management practices and continuous process improvement strategies.

As a Facilities Operations and Maintenance Supervisor you will:

• Provide leadership and supervision of the day to day operation of assigned team, coordinating the work of staff while creating a positive and supportive work environment.
• Promote an equitable workplace that demonstrates an environment respectful of living and working in a multicultural society.
• Apply best management practices in developing and implementing standard practices, and procedures for day-to-day and maintenance of HVAC, plumbing, electrical, lighting, fire/life/safety, and water distribution systems.
• Establish and manage preventive maintenance programs, projects, and tasks in support of maintenance strategies and continuous process improvement.
• Promote a culture of Safety in the workplace to ensure all safety, City code, Occupational Safety and Health Administration (OSHA), DEQ, and OMF Facilities-specific safety rules and guidelines are met.
• Regularly evaluate facility, systems, equipment, and infrastructure conditions and ensure staff have all training, certifications, tools, and PPE necessary to perform work safely.
• Participate in accident investigations, safety committees and follow up on all safety issues.
• Recruit, hire, schedule work shifts and assignments. Maintain accountability and supervise highly skilled trades associates in alignment with the collective bargaining agreement.
• Lead by example while coaching, counseling, providing disciplinary actions, working with grievances and shift bids.
• Oversee personnel functions such as FMLA and worker s compensation and makes sure the team is in compliance. and other associated personnel functions.
• Oversee Division Apprenticeship program when applicable.
• Develop and manage annual budget expenses for assigned work group. Review and approve daily expenses associated with budget management including labor, material and service transactions and cost allocations.
• Serve as an emergency on-call responder to respond to urgent and emergency situations; determine appropriate action.
• Participate and lead in the implementation of emergency response plans.
• Possess an in depth understanding of facility maintenance techniques and asset repair requirements.
• Communicate effectively with multiple teams/departments/stakeholders regarding maintenance activities and associated costs/budget requirements.
• Work with service providers to ensure the contracted scope of work is completed on time, according to prescribed service levels, and in compliance with federal, state, and local laws, codes, and policies.
• Meet regularly with tenants, customers, and other stakeholders to build collaborative relationships to better understand their needs and explain Facilities Services scope of work.
• Function as an internal advocate for both the facilities and customers in their portfolio.

Have a question?
Contact Information:
Karen Ehn, Senior Recruiter
Bureau of Human Resources
karen.ehn@portlandoregon.gov

To Qualify

The following minimum qualifications are required for this position:

1. E xperience in a skilled trade or maintenance function(s) with a minimum of 3 years progressively increasing responsibility in a facility maintenance environment.
2. Experience supervising multiple discipline work groups with responsibility for budget and labor issues for employees represented by a collective bargaining agreement
3. Experience estimating/planning work within a computerized maintenance management system.
4. Knowledge and training in maintenance methodologies (WCM, RCM, TPM) and best management practices and strategies that support a culture of continuous process improvement
5. Ability to troubleshoot, maintain and repair facility assets and systems such as mechanical, electrical, HVAC, fire/life/safety, and plumbing systems.
6. Knowledge of applicable regulations and codes such as NFPA, NEC and OSHA.

Applicants must also:

• Have a driver's license and good driving record.

Preferred Qualifications
Although not required, you may have one or more of the following:

• General Supervising Electrical License
• OSHA 30 (Safety awareness training)
• CSITMS (Certified Sprinkler ITM Specialist for Facility Managers)
• Experience or training in maintenance management theory, planning & scheduling, KPI development, analysis and measurements

The Recruitment Process

Step 1: Apply online between September 11, 2023-September 25, 2023

Required Application Materials:

• Cover letter
• Resume
• Answer to three (3) Supplemental Questions (click on the Questions tab to preview the questions)

Optional Application Materials:

• If you would like to request Veteran's Preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc) by the closing date of the recruitment.

Application Tips

• Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
• Your résumé should support the details described in your responses to the supplemental questions.
• Salary Range/Equity Pay Analysis : Please note per the Oregon State Pay Equity Law your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience.
• Do not attach any additional documents.
• Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment.
• All applications must be submitted via the City's online application process. E-mailed and/or faxed applications will not be accepted.
• E-mailed and/or faxed applications will not be accepted.

Step 2: Minimum Qualification Evaluation: September 26-September 29, 2023

• An evaluation of each applicant's training, paid and unpaid experience, as demonstrated in their cover letter, and resume, weighted 100%.
• Your cover letter and résumé will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
• You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information.
• Additional evaluation may be required prior to establishment of the eligible list and/or final selection.

Step 3: Establishment of Eligible List: early October

• Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.

Step 4: Selection (Interview): early/mid October

• Hiring bureau will review and select candidates for an interview.
• Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list.

Step 5: Offer of Employment: End of October/Early November

• Some positions will require those offered employment to complete and sign a criminal background statement before being considered for employment. (Include if requires an in-depth background investigation.)

Step 6: Start Date: November

• A start date will be determined after all conditions of employment have been met.

*Timeline is approximate and subject to change.

Additional Information

Click here for additional information regarding the following:

• Veteran Preference
• ADA, Pregnancy, and Religious Accommodations
• Work Status
• Equal Employment Opportunity

An Equal Opportunity / Affirmative Action Employer Closing Date/Time: 9/25/2023 11:59 PM Pacific