Quartermaster (Coordinator II)

The Position

The Portland Police Bureau is seeking a Quartermaster to join their Internal Operations Team.
The Quartermaster, in the Internal Operations Unit of the Portland Police Bureau, provides highly confidential professional expertise and oversight to the maintenance of inventory control for all Police Bureau-issued or returned bureau equipment and uniforms. This position may supervise and direct administrative support and/or bureau-approved intern(s).

The Quartermaster Unit is responsible for the purchase, control, accountability, distribution, tracking and reporting of uniforms and specific pieces of equipment for bureau personnel. This will include managing and working with the software company to manage the Bureau-wide inventory management database.

As the Quartermaster, you will:

• Issue and ensure all equipment and uniform components are accurately catalogued or disposed of as appropriate.
• Provide bureau management and support staff with uniform and equipment usage reports.
• Maintain uniform and equipment inventories.
• Organize deliver/pickup of equipment, gear, and supplies from vendors.
• Deliver Quartermaster inventory items to the Bureau personnel at multiple Bureau locations.
• Independently operate a $1.3 million budget for the Police Bureau Quartermaster program by managing the sources of funding and expenditure and allocating those resources in line with organizational priorities and cost effectiveness.
• Manage contract and procurement processes for the purchase of sale of goods and services related to uniforms, equipment, and operating supplies.
• Work as a liaison with Training Division and Research and Development programs to provide consistency and guidance in new equipment and uniform requests.
• Issue, track, and provide technical expert assessment of all uniforms and equipment assigned to members of the Portland Police Bureau.

The ability to obtain LEDS certification and passing an in-depth background investigation is required for this position.

City of Portland Core Values:
Anti-racism | Communication | Collaboration | Equity | Transparency | Fiscal Responsibility
These values guide our actions as we serve the community and engage our workforce. To learn more about the City's core values, please click here.Why work at the City of Portland?
The City of Portland workforce serves a population of over 650,000. We are culture- and solutions-driven, viewing every challenge as an opportunity to learn, improve, and share our expertise. We are committed to removing systemic barriers to resources, access, and opportunity. The City is a believer in ALL people and continues to actively recruit and retain diverse top talent every day. We offer a comprehensive benefits package, including but not limited to medical, dental, vision, healthcare flexible and/or dependent care spending accounts, Carrot Fertility, basic life, short- and long-term disability coverage to eligible employees and their families. If you are open-minded, motivated, community-focused, and self-aware, please apply yourself at the City of Portland today.

The City of Portland also participates in the Oregon Public Employees Retirement System (PERS). For more information on the City of Portland's benefits please click here.
Work Location
This position requires travel around the City and the lifting of boxes and supplies on a daily basis. In addition, this position is required to work on-site and may require occasional weekend or after hour support. This position will work out of the Justice Center 1111 SW 2nd Ave Portland, OR.
City Council approved a human resources administrative rule in January 2023, HRAR - 4.045, requiring employees, including those who are fully remote and hybrid, to perform work within Oregon or Washington. Employees have until May 4, 2023, to be in compliance with the new rule. For more information, click here.

To Qualify

Applicants must meet each of the following minimum qualifications. Describe in their responses to the supplemental questions and resume how their education, training and/or experience, meets each of the following minimum qualifications:

1. Experience applying the principles and practices of business communication and program administration.
2. Ability to negotiate with representatives of regulatory agencies to resolve technical and/or compliance issues.
3. Experience exercising independent judgement, problem-solving, and taking initiative within established procedures and guidelines.
4. Experience utilizing City-specific technology and general office software.
5. Experience communicating clearly, logically, and persuasively, both verbally and in writing including preparing concise and comprehensive reports, correspondence, and other documents.
6. Experience providing guidance to staff to accomplish overall work objectives.

Applicants must also possess:

• Ability to obtain a Law Enforcement Data System (LEDS) certification within 3 months of hire.
• Ability to successfully pass an in-depth background investigation.
• A valid state driver's license and acceptable driving record.

Preferred Qualifications
Although not required, please state in your application if you have the following desired qualifications:

• Familiarity with budget management, procurement and/or purchasing.
• Knowledge of inventory management best practices.

The Recruitment Process

An evaluation of each applicant's training and experience, as demonstrated in their responses to the supplemental questions and resume, are weighted 100%. Do not attach materials not requested. Only candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection.
** Please Note: The eligible list generated from this recruitment may be used to fill future vacancies **

Recruitment Timeline:

• Job Posting Closes: 5/29/23
• Applications Reviewed: week of 5/29/23
• Eligible List Created: week of 6/5/23
• Selection Phase Begins: Tentatively mid-June 2023
• Contingent Job Offer and Background Check: Tentatively July 2023

*Timeline is approximate and subject to change

Application Instructions

Applicants must submit responses to the supplemental questions and a professional resume online, specifically focused on your qualifications for this position as identified in the "To Qualify" section of this announcement in accordance with the following Application Instructions:

• Your responses to the supplemental questions and résumé will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
• Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
• Your résumé should support the details described in your responses to the supplemental questions.
• Salary Range/Equity Pay Analysis : Please note per the Oregon State Pay Equity Law your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience.
• If you are requesting Veteran's Preference, as identified below, please describe in your cover letter any transferrable skills obtained during your military service and how they relate to each of the required minimum qualifications under the "To Qualify" section above.

All completed applications for this position must be submitted no later than the closing date and time of this recruitment. E-mailed and/or faxed applications will not be accepted .

Additional Information

Work Status: Non-citizen applicants must be authorized to work in the United States at the time of application.

Veterans' Preference: If you are requesting Veterans' Preference, attach a copy of your DD214/DD215 and/or Veterans Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veterans' Preference AND include a copy of your documentation for each recruitment to which you apply. Veterans' Preference documentation must be submitted no later than the closing date and time of this recruitment.

ADA, Pregnancy, and Religious Accommodations: If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s), and would like to request a reasonable accommodation when applying for this job, please contact the Recruiter below for assistance.

Equal Employment Opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply.

Language Pay Differential
City of Portland employees who speak one or more languages in addition to English, may be eligible to receive a "language pay differential." This is compensation for qualifying multilingual City employees who use their language skill to assist the community. More about the language pay differential can be found here.

Did you know? The City of Portland has How to Apply Videos and offers How to Apply Classes. If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement or starting in April 2023 you are invited to attend the Question and Answers session. If you prefer to attend a virtual class, they are also available once a month.

Contact Information
Tamela Ressler, Senior Recruiter
Bureau of Human Resources
Tamela.Ressler@portlandoregon.gov

An Equal Opportunity / Affirmative Action EmployerClosing Date/Time: 5/29/2023 11:59 PM Pacific