Recreation Coordinator I – Tennis – UPDATED

The Position

About the position

The Recreation Coordinator I - Tennis Specialty for Portland Parks and Recreation (PP&R) performs a variety of duties including assessing, programming, promoting, planning, developing, coordinating, and evaluating tennis classes, activities, camps, tournaments, and programs at Portland Tennis Center. Recreation Coordinator I is the second class in a series of three represented class (Recreation Leader, Recreation Coordinator I, Recreation Coordinator II). Work involves program development and implementation of tennis programs ; assessing needs; working with various community groups; planning; organizing; and, promoti ng . Work include s support ing year-round operations of indoor and outdoor tennis facilities , including front desk & office procedures, financial management, facility and equipment maintenanc e , program coordination , and staff oversight . Recruiting, selecting, training, supervisin g and directing the work of seasonal casual staff. Recreation Coordinator's I may direct the work of Recreation Leaders. Working with a team of recreation professionals in a fast paced , dynamic environment, with considerable independence and constant interaction with the public.

As a Recreation Coordinator I - Tennis, you will:

• Coordinate , promote, implement and evaluate tennis programs, activities , camps and tournaments;

• Utilize Active Net, a recreation software program , to ent er tennis p rograms for registration , and perform various program maintenance functions;
• Works with Supervisor on course development, descriptions , and pricing information.
• Keeps accurate attendanc e records ; writes administration reports; maintains filing system and computer databases including pass holder details ; collects fees for classes and events; prepares cash collection reports and deposits; estimate s material and equipment for programs; purchases supplies and equipment with approval of Supervisor;
• D evelopment of the facility's publicity by writing news letters , flyers, and marketing material throughout the facility and online;

• Provides information on Parks and Recreation programs over the phone and in person to customers and potential customers;
• Schedules classes and works with professional Tennis Instructors; monitors on-site activities; provides limited tennis instructio n;
• Assists Supervisor with hiring part-time and seasonal employees, directs and reviews their work and brings performance concerns to Supervisor's attention. Directs the work of casual staff, Recreation Leaders , and volunt eers;
• Serves as Employee in Charge (EiC) in the absence of the Supervisor, or during assigned shifts.

As a person, you are:

• Collaborative: A professional who values partnership and develops and supports relationships to get things done.
• Solutions Oriented: Uses strong communication skills to work with a variety of internal and external stakeholders to create, implement, document solutions and problem solve.
• Value Diversity, Equity, and Inclusion (DEI): Embrace anti-racisms through intentional partnership, self-awareness and action, showing cultural humility, advocacy and mindfulness. Use DEI concepts to guide and inform your work.

• Emotionally Intelligent: Motivated, passionate, team-oriented, and empathetic

Wage Rate
External applicants start at the entry salary rate of $29.85 hourly .

This classification is represented by the Laborers Local 483-Recreation Employees (Rec). To view this labor agreement, please go to: https://www.portland.gov/bhr/employee-relations/labor-relations/labor-agreements and click on the appropriate link.

This position is eligible for Language Pay Differential for qualifying employees.

Work Schedule:
A flexible schedule, including afternoons, evening s , designated holidays, and/or weekends.

Work Location:

Portland Tennis Center 324 NE 12 th Ave Portland Oregon 97232

About the Bureau:

Portland Parks & Recreation (PP&R) is committed to the overall Citywide vision that race will have no detrimental effect on people of color, refugee and immigrant communities in accessing our parks and natural areas, or from the benefit of our services. We recognize, understand, and encourage celebration of the differences that surround us. Diversity and equity are vital to PP&R's ideals and values. The City of Portland, Oregon is a growing and diverse city of 650,000 residents, nearly 20% of whom speak languages other than English at home. PP&R values a diverse workforce and seeks ways to promote equity and inclusion within the organization and with the public. PP&R encourages applications from candidates with knowledge, ability, and experience working with a broad range of individuals and communities with diverse racial, ethnic, and socio-economic backgrounds. Although not required, PP&R encourages candidates that can fluently speak another language to include that information in their application materials. Multilingual candidates are encouraged to apply.

City of Portland Core Values:
Anti-racism | Communication | Collaboration | Equity | Transparency | Fiscal Responsibility
These values guide our actions as we serve the community and engage our workforce. To learn more about the City's core values, please click here .

Why work at the City of Portland?

The City of Portland workforce serves a population of over 650,000. We are culture- and solutions-driven, viewing every challenge as an opportunity to learn, improve, and share our expertise. We are committed to removing systemic barriers to resources, access, and opportunity. The City is a believer in ALL people and continues to actively recruit and retain diverse top talent every day. We offer a comprehensive benefits package , including but not limited to medical, dental, vision, healthcare flexible and/or dependent care spending accounts, Carrot Fertility, basic life, short- and long-term disability coverage to eligible employees and their families. If you are open-minded, motivated, community-focused, and self-aware, please apply yourself at the City of Portland today.

The City of Portland also participates in the Oregon Public Employees Retirement System (PERS). For more information on the City of Portland's benefits please click here .

The City is offering an optional information meeting for this recruitment please see the Additional Information section below for details.

To Qualify

Applicants must meet each of the following minimum qualifications. Describe in their responses to the supplemental questions and resume how their education, training and/or experience, meets each of the following minimum qualifications:

1. Knowledge and experience planning, programming, developing , coordinating, promoting , and evaluating Tennis Program s .

1. Knowledge in the management of tennis facilities, including front desk / office procedures , janitorial and maintenance care of facility and equipment, and quality customer service .

1. Knowledge applying effective leadership techniques, particularly in the areas of recruiting, training, scheduling, evaluating , and directing the work of recreation staff an d Tennis Professionals .

1. Knowledge of incorporating the needs of people of diverse ethnic backgrounds, ages, physical abilities, and interests into program planning meeting the needs of historically underserved populations.

Applicants must also possess:

• A valid state (any state) driver license and acceptable driving record
• United States Tennis Association ( USTA ) rating of 3.0 or higher

Preferred Qualification (not required)

• Current Pro-2 Level Tennis Instructor Certification or higher from the United States Professional Tennis Association (USPTA ) or Professional Tennis Registry (PTR )

The Recruitment Process

An evaluation of each applicant's training and experience, as demonstrated in your answers to the supplemental questions and resume, are weighted 100%. Do not attach materials not requested. Only candidates who meet the minimum qualifications will be placed on an equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection.

** PLEASE NOTE : The eligible list generated from this recruitment may be used to fill future vacancies**

Recruitment Timeline:

• Job Posting Closes: Monday September 18, 2023

• Applications Reviewed: Week of September 18 - Week of September 25, 2023
• Eligible List Created: Ea rly October
• Selection Phase Begins: Tentatively mid-late October
• Job Offer: Tentatively November 2023

**Timeline is approximate and subject to change without notice**

Application Instructions

Applicants must submit responses to the supplemental questions and a professional resume online, specifically focused on your qualifications for this position as identified in the "To Qualify" section of this announcement in accordance with the following Application Instructions:

• Your responses to the supplemental questions and résumé will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.

• Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
• Your résumé should support the details described in your responses to the supplemental questions.
• If you are requesting Veteran's Preference, as identified below, please describe in your responses to the supplemental questions and resume any transferrable skills obtained during your military service and how they relate to each of the required minimum qualifications under the "To Qualify" section above.

Additional Information

Work Status: Non-citizen applicants must be authorized to work in the United States at the time of application.

Veterans' Preference: If you are requesting Veterans' Preference, attach a copy of your DD214/DD215 and/or Veterans Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veterans' Preference AND include a copy of your documentation for each recruitment to which you apply. Veterans' Preference documentation must be submitted no later than the closing date and time of this recruitment.

ADA, Pregnancy, and Religious Accommodations: If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s), and would like to request a reasonable accommodation when applying for this job, please contact the Recruiter below for assistance.

Equal Employment Opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply.

Language Pay Differential:
City of Portland employees who speak one or more languages in addition to English, may be eligible to receive a "language pay differential." This is compensation for qualifying multilingual City employees who use their language skill to assist the community. More about the language pay differential can be found here.

Did you know? The City of Portland has How to Apply Videos and offers How to Apply Classes . If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement If you prefer to attend a virtual class, they are also available once a month.

Questions?

Anna Morga n, Senior Recruiter
Bureau of Human Resources
Anna.Morgan@portlandoregon.gov

An Equal Opportunity Employer
OPTIONAL INFORMATION SESSION
To assist you in understanding this position and the recruitment process, we will offer an Optional Information Session that will provide you with details about the position and about the application process. You are not required to attend to apply for this job. You are welcome to join us for the optional session below:

Wednesday, September 13 2023
12:00 PM Pacific Time (US and Canada)
View Recording HereClosing Date/Time: 9/18/2023 11:59 PM Pacific