Transition Engagement Coordinator (Coordinator III) – Limited Duration

City of Portland, Oregon
May 24, 2023
Portland, OR
Job Type


The Position

This is a Limited Duration position. Persons appointed to limited term positions will be designated as limited duration employees whose appointment shall not exceed two (2) years except for the extension of grants or funding from outside sources.

Do you want to play a pivotal role in the success of the transition implementation? Consider joining the City of Portland as the Transition Engagement Coordinator!

The City of Portland is seeking a community engagement professional to develop, implement and manage opportunities for the community to be engaged in the once-in-a-generation chance to transform our local government. Over the next two years, the City must implement significant changes to our government that were approved by voters in November 2022, including:

  • allowing voters to rank candidates in order of their preference using ranked choice voting;
  • creating four new geographic districts with three councilors elected to represent each district, expanding the city council to a total of 12 members; and
  • replacing the commission form of government with a City Council that focuses on setting policy and a mayor elected citywide to run the city's day-to-day operations, with the help of a professional city administrator.

This position works closely with the 15-member Government Transition Advisory Committee and the City's transition team, and directly reports to the Community Participation and Engagement Manager in the Office of Management and Finance. In addition, this position will collaborate with community-based organizations and leaders to support public education and engagement in the transition implementation process. The engagement coordinator will be surrounded by a diverse and talented team, while playing a leadership role that requires judgment, creativity, and independent decision-making.

The City recognizes that not all Portlanders have had similar access to City Hall. This position will bring the vibrancy of Portland's community to the transition implementation, while ensuring that communities historically left out of City Hall decision-making will be heard so Portland can live up to its core values of anti-racism, equity, transparency, communication, collaboration, and fiscal responsibility.

The Transition Engagement Coordinator plays an important role in ensuring open and consistent communication and engagement with Portlanders and ensuring community input is meaningfully integrated into the City's transition implementation thereby promoting transparency and public trust. Potential types of engagement could include virtual or in-person public meetings, community listening sessions, surveys, policy discussions, briefings and presentations, City employee and elected leader discussions, public opinion research or digital engagement activities. The Coordinator will be responsible for synthesizing and communicating community input to decision-makers.

To excel in this position, you should have experience creating and implementing equitable and accessible community education and engagement strategies for a variety of audiences. We are looking for somebody with a track record of building relationships and tailoring engagement for culturally-specific communities, such as Black, Indigenous, other people of color, and people with disabilities. We value community leadership and lived, as well as professional, experience. It is important that you can exercise judgment in making day-to-day decisions on your own, while elevating sensitive or high-stakes decisions for input from leaders or Government Transition Advisory Committee members.

City of Portland Core Values: Anti-racism | Communication | Collaboration | Equity | Transparency | Fiscal Responsibility
These values guide our actions as we serve the community and engage our workforce. To learn more about the City's core values, please click here.

Why work at the City of Portland?
The City of Portland workforce serves a population of over 650,000. We are culture- and solutions-driven, viewing every challenge as an opportunity to learn, improve, and share our expertise. We are committed to removing systemic barriers to resources, access, and opportunity. The City is a believer in ALL people and continues to actively recruit and retain diverse top talent every day. We offer a comprehensive benefits package, including but not limited to medical, dental, vision, healthcare flexible and/or dependent care spending accounts, Carrot Fertility, basic life, short- and long-term disability coverage to eligible employees and their families. If you are open-minded, motivated, community-focused, and self-aware, please apply yourself at the City of Portland today.

The City of Portland also participates in the Oregon Public Employees Retirement System (PERS). For more information on the City of Portland's benefits please click here. or more information on the City of Portland's benefits please click here .

Work Location
Many positions within the City are designated as hybrid and currently the City requires you to work in-person one day per week. Beginning in May 2023, most hybrid employees will be expected to perform at least half of their work in-person. City Council approved a human resources administrative rule in January 2023, HRAR - 4.045, requiring employees, including those who are fully remote and hybrid, to perform work within Oregon or Washington. For more information, click here.

To Qualify

Applicants must specifically address and demonstrate in their cover letter and resume how their education, training and/or experience, meets each of the following minimum qualifications:

  1. Ability and experience collaborating and building partnerships with internal and external stakeholders, including BIPOC communities and communities historically left out of City Hall decision-making, to advance the goals of a project.
  2. Knowledge and experience applying the principles, practices and methods of culturally-responsive community education and engagement.
  3. Experience developing and implementing complex community engagement plans with significant amounts of public input.
  4. Experience supporting community bodies, such as committees or coalitions.
  5. Ability and experience researching, planning, and implementing public education programs to build and maintain public awareness of a project's mission and goals.

The Recruitment Process

An evaluation of each applicant's training and experience, as demonstrated in your cover letter and resume weighted 100%. Do not attach materials not re q uested. Only candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection.

Recruitment Activity Schedule:

  • Job Posting closes: 6/12/2023
  • Applications Reviewed: week of 6/12/2023 and 6/19/2023
  • Eligible List / Notices Generated: week of 6/26/2023
  • 1st Round of Interviews: early July
  • Job Offer: mid/late July

*Timeline is approximate and subject to change.
** PLEASE NOTE: The eligible list generated from this recruitment may be used to fill future vacancies**

Application Instructions
Applicants must submit a cover letter and professional resume online, specifically focused on your qualifications for this position as identified in the "To Qualify" section of this announcement in accordance with the following Application Instructions:

  • Your résumé and cover letter will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
  • Your cover letter should include details describing your education, training and/or experience, and where it was obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
  • Your resume should support the details described in the cover letter.
  • Salary Range/Equity Pay Analysis: Please note per the Oregon State Pay Equity Law your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience.
  • If you are requesting Veteran's Preference, as identified below, please describe in your cover letter any transferrable skills obtained during your military service and how they relate to each of the required minimum qualifications under the "To Qualify" section above.

Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment. All applications must be submitted via the City's online application process.
Do not attach materials not requested. E-mailed and/or faxed applications will not be accepted.

Additional Information

Work Status: Non-citizen applicants must be authorized to work in the United States at the time of application.
Veterans' Preference: If you are requesting Veterans' Preference, attach a copy of your DD214/DD215 and/or Veterans Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veterans' Preference AND include a copy of your documentation for each recruitment to which you apply. Veterans' Preference documentation must be submitted no later than 11:59 PM on the closing date of this recruitment.
ADA, Pregnancy, and Religious Accommodations: If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s), and would like to request a reasonable accommodation when applying for this job, please contact the Recruiter below for assistance.
Equal Employment Opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply.
Language Pay Differential: City of Portland employees who speak one or more languages in addition to English, may be eligible to receive a "language pay differential." This is compensation for qualifying multilingual City employees who use their language skill to assist the community. More about the language pay differential can be found here.
Did you know? The City of Portland has How to Apply Videos and offers How to Apply Classes. If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement or starting in April 2023 you are invited to attend the Question and Answers session. If you prefer to attend a virtual class, they are also available once a month.
Contact Information:
Bureau of Human Resources
Karen Ehn, Senior Recruiter

An Equal Opportunity/Affirmative Action EmployerClosing Date/Time: 6/12/2023 11:59 PM Pacific

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