Waste Policy Manager (Coordinator IV)

City of Portland, Oregon
November 15, 2023
Portland, OR
Job Type


The Position

Job Appointment: Full time, Regular

Work Schedule: Monday - Friday, 8am-5pm. Alternate schedule may be available.

Work Location: Hybrid. In-person work to be conducted at The Vanport Building located at 1810 SW 5th Avenue.

Benefits: Please check our benefit tab for an overview of benefit for this position

Application Material: Please click APPLY to submit your application via the City of Portland's online portal. You will need to attach a cover letter and resume.

Position Summary
The Waste Policy manager serves the Sustainable Materials and Waste program within the Bureau of Planning and Sustainability (BPS). This position will lead the policy team in developing and evaluating waste and materials-related policies and programs to continually improve Portland's waste collection system and achieve our equitable and sustainable materials management goals. The incumbent will be responsible for City policies, code, franchise agreements, and administrative rules that govern collection and materials management. The position will also engage in local and state-level legislation and create partnerships with local, regional, and state level partners. This position will report to the Solid Waste and Recycling Manager, alongside operations and engagement managers.

As a Waste Policy Manager, you will:
The Waste Policy Manager is a unique leadership opportunity to build on Portland's history of innovative approaches to sustainable and equitable materials management, collection systems and waste reduction. This role will lead the policy team to:

  • Promote environmental, economic, and social sustainability of Portland's systems of garbage, recycling and compost collection and waste reduction efforts.
  • Improve the delivery of high-quality garbage, recyclable and compostable material collection to all Portland residents and businesses.
  • Advance the city's leadership in waste reduction and sustainable materials management.
  • Fulfill Oregon's 2050 Vision for Materials Management , policy commitments in the 2030 Regional Waste Plan , and the city's climate goals .
  • Periodically review the city's franchised and unfranchised collection systems.

Essential responsibilities of this role include:

  • Supervising Staff: S upervise the work of four staff who carry out duties within the policy team, investing in their success and professional development through coaching and creating individual workplans.
  • Developing and Evaluating Policy: Alongside the Solid Waste & Recycling Manager and the policy team, lead the development and updating of city policy pertaining to waste reduction, garbage, recycling, and composting, including but not limited to code and administrative rule, in alignment with afore-mentioned goals and guidance. Provide input into local, regional, and state level policy and administrative rules.
  • Managing and Overseeing Projects: Policy development will require project management, establishing multiple complementary scopes, developing and assigning work, advising on project schedules, and advising and coordinating among staff tasked with day-to-day project management.
  • Evaluating Programs: Refine the success of Portland's residential, commercial, and multifamily recovery and waste reduction programs by developing evaluation methodology, reviewing, and analyzing data, synthesizing and presenting results.
  • Managing Budget and Contracts: Manage the development and implementation of contracts that support policy work, including data collection or community engagement; maintain responsibility for the team's budget.
  • Applying Equitable and Inclusive Approaches within our team and policy development processes, projects and procedures.
  • Engaging and supporting staff engagement, internally and in our community on policy development and evaluation projects, supporting communication and public awareness efforts led by colleagues.

As a candidate, you are:

  • A supportive leader: Able to lead and mentor staff and create and maintain an inclusive, respectful, and culturally responsive workplace.
  • Collaborative: Values partnership. Develops and supports relationships to get things done. Able to build strong relationships with community organizations, residents, businesses, industry organizations, work groups, and cross-disciplinary teams.
  • Solutions oriented: Uses strong communication skills to work with a variety of internal and external stakeholders to create, implement, and document solutions.
  • Committed to diversity, equity and inclusion: Use equity and inclusion concepts to guide and inform our work and its outcomes. Embraces the workforce development and equity-advancing dimensions of waste policy and sustainable materials management.
  • Emotionally intelligent: Motivated, passionate, team-oriented, and empathetic. Has strong interpersonal skills.
  • Insightful: Understands systems and relationships, sensitive to varied and sometimes conflicting needs. Able to strategize, define and test approaches and resolve complex issues without perfect information, and to direct foundational research.

About the Sustainable Materials and Waste Program:
Re-thinking how we use materials and manage waste is important in promoting the well-being and future of our community, as well as a critical component in promoting sustainability and equity, addressing climate change, and protecting the critical natural systems that we and our economy depend upon.

The Sustainable Materials and Waste Program is comprised of three teams:

  • Policy : Develops, establishes, and strengthens policies, programs, and plans that 1) shape our community's management and reduction of waste, and 2) increase recycling reuse, and sustainable consumption, while developing authentic relationships across Portland's diverse communities.
  • Operations : Manages Portland's garbage, recycling, and compost collection systems , public trash cans, support for cleanup events, and coordinates graffiti removal.
  • Outreach, Education and Technical Assistance : Educates, engages, and delivers technical assistance on waste prevention, reuse, repair, toxics reduction, and sustainable consumption, growing partnerships and opportunities for participation.

All teams work in partnership with Portland's diverse communities, community organizations, garbage and recycling companies, and other local governments.

About the Bureau:
The Portland Bureau of Planning and Sustainability develops creative and practical solutions enhance Portland's livability, preserve distinctive places and plan for a resilient future. We are committed to advancing equity as a means of achieving prosperous, healthy, resilient communities. In collaboration with community partners, we provide leadership in planning, climate/sustainability, and community technology. The Planning programs include comprehensive land use, neighborhood, economic, historic and environmental planning, and urban design. The Climate and Sustainability programs includes policy to address climate change and technical services to advance green building and a just transition to clean energy, waste prevention, composting and recycling, and administration of the Portland Clean Energy Community Benefits Fund. The Community Technology programs include regulation of private franchise utilities, administration of the Mt. Hood Cable Regulatory Commission, digital equity and inclusion policy and projects, and Smart Cities PDX.
BPS values a diverse workforce and seeks ways to promote equity and inclusion within the organization. We encourage candidates with knowledge, ability and experience working with abroad range of individuals and diverse communities to apply. Although not required, BPS encourages candidates that can fluently speak more than one language to include that information in your resume. BPS offers an excellent benefits package, flexible work schedules and support for training and skills development in a positive, engaging, and creative work environment. Studies have shown that women, non-binary people, and Black, Indigenous, and other people of color are less likely to apply for jobs unless they meet all the qualifications listed. BPS considers lived experience and transferrable skills as qualifying unless an item is labeled as required. We are most interested in finding the best candidates for the job, and that candidate may be one who comes from a less traditional background. We encourage you to apply.


Jaclyn Snyder, Senior Recruiter

Bureau of Human Resources


To Qualify
The following minimum qualifications are required for this position:
Experience communicating effectively with diverse audiences verbally and in writing, including having the ability to actively listen, communicate on complex technical topics, and lead open and inclusive discussions and decision-making processes. Experience planning and administering programs and projects, including tracking budgets, managing contracts, and ensuring compliance with requirements. Ability to provide staff guidance, support, supervision and hold team accountable for deadlines and deliverables. Ability to analyze complex policy issues and use technical studies, research, data analysis, and stakeholder engagement to evaluate alternatives and recommend effective courses of action. Ability to collaborate and co-create with stakeholder communities of color and people traditionally under-represented in local decision-making; facilitate inclusive participation in programs and activities. Experience utilizing project management and general office software, including Microsoft Suite, to manage data, create complex documents and develop engaging presentations.
The Recruitment Process

STEP 1: Apply online between Monday, November 13 , 2023 - December 11, 2023

Required Application Materials:

  • Resume
  • Cover Letter
  • Answer to three (3) Supplemental Questions (click on the Questions tab to preview the questions)

Optional Application Materials:

  • Veteran documents to request for Veteran Preference (ex, DD214-Member 4, VA Benefit Letter, etc.)

Application Tips:

  • Your cover letter should include details describing your education, training and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
  • Your resume should support the details described in your cover letter.
  • Salary Range/Equity Pay Analysis : Please note per the Oregon State Pay Equity Law your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience.
  • Do not attach materials not requested.
  • All completed applications for this position must be submitted no later than on the closing date and time of this recruitment.
  • All applications must be submitted via the City's online application process. E-mailed and/or faxed applications will not be accepted.

Step 2: Minimum Qualification Evaluation: Week of December 11, 2023

  • An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and cover letter, weighted 100%.
  • Your resume and cover letter will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
  • You have 14 days from the notice of the minimum qualification evaluation results to let us know if you like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information.

Step 3: Establishment of Eligible List: Week of December 18, 2023

  • Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.

Step 4: Selection (Interview): January

  • Hiring bureau will review and select candidates to interview.
  • Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list.

Step 5: Offer of Employment: February

Step 6: Start Date: February

  • A start date will be determined after all conditions of employment have been met.

*Timeline is approximate and subject to change*

Additional Information
Click here for additional information regarding the following:

  • Veteran Preference
  • ADA, Pregnancy, and Religious Accommodations
  • Work Status
  • Equal Employment Opportunity

A Career with the City of Portland offers many Employee Benefits

We offer a comprehensive benefits package, including but not limited to

  • Health Care (Medical, Vision and Dental)
  • Carrot Fertility
  • Wellness Benefits
  • Life Insurance
  • Short- and Long-term disability coverage to eligible employees and their families.
  • Employee Assistance Plan
  • Flexible Spending Accounts
  • Retirement
  • Oregon Public Employees Retirement System (PERS), includingcontributions to the PERS IAP plan paid by employer
  • Family Medical Leave
  • City Paid Parental Leave


Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers .

Closing Date/Time: 12/11/2023 11:59 PM Pacific

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